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Admin Assistant

Job Title : Admin Assistant

Name of Department :Electrical & Computers - Communications

Reports To : Manager


SCOPE AND GENERAL PURPOSE OF THE JOB

To help maintain an efficient office environment by providing administrative support

MAIN DUTIES AND RESPONSIBILITIES

  1. Coordinate with respective Store Managers for the customer’s order including issuing of sales order, stock’s transferring, ordering and delivery.
  2. Liaise with buyer for product replenishment.
  3. Submit the weekly customer’s order and discount for each sales order to Finance Department.
  4. Update serial number of each product, generate customer’s invoices, and compiling delivery orders.
  5. Compile weekly credit note, tax invoice, statement of account, delivery order and email to vendor for payment request.
  6. Monitor payment from vendor.
  7. Perform customer services duties; attending and replying to the inquiry, follow up for customer’s warranty claims and etc.
  8. To carry out other duties as and whenever required by immediate superior.
  9. Coordinate with Store Managers and Warehouse’s administrator for the customer’s order including issuing of sales order, stock’s transferring, ordering and delivery.
  10. Liaise with buyer for product replenishment.
  11. Submit the weekly customer’s order and discount for each sales order to Finance Department.
  12. Update serial number of each product, generate customer’s invoices, and compiling delivery orders.
  13. Compile weekly credit note, tax invoice, statement of account, delivery order and email to vendor for payment request.
  14. Monitor payment from vendor.
  15. Perform customer services duties; attending and replying to the inquiry, follow up for customer’s warranty claims and etc.
  16. To carry out other duties as and whenever required by immediate superior.
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