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Admin Assistant

Job Title : Admin Assistant

Name of Department : Electrical/ Computers

Reports To : Store Manager


SCOPE AND GENERAL PURPOSE OF THE JOB

To help maintain an efficient office environment by providing administrative support.

MAIN DUTIES AND RESPONSIBILITIES

  1. Responsible for Purchase Order processing (PO)
  2. Process the purchases orders from all HN outlets by liaising with suppliers.
  3. Ensure all purchase order is approved within mandated guidelines.
  4. Inform staff and vendor regarding procedural ordering and purchase order.
  5. Responds to inquiries of staff regarding purchasing procedures for the purpose of providing information, direction or referral for addressing inquiry.
  6. Performs general and program specific clerical functions for the purpose of supporting department activities.
  7. Follow up with suppliers regarding credit claim issues.
  8. Compile all CC (Credit Claims) related forms before submitting to AP department.
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